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The pipeline records what you tell it. Your inbox records what happened. Connecting the two means the application page shows the recruiter’s actual reply under the timeline, the calendar view shows the interview you accepted in Google Calendar, and an assistant asked “where am I with Stripe” reads the thread instead of guessing from a stage.

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Connecting

Settings → Google → Connect Google. Google asks for read-only access to Gmail and Calendar; you can leave either unticked and connect the other. The account you connect does not have to be the one you sign in with.
Nothing from your account is copied to the instance. Every page and every tool asks Google at the moment you open it, and disconnecting deletes the only thing held — the token. The app cannot send, accept, archive or delete anything; the permission it asks for does not allow it.
If the button is missing, the instance has no Google OAuth client yet. That is an admin’s job, under Admin → Configuration → Sign-in, and it is the same client that powers Continue with Google — see Google sign-in for the two extra switches Gmail and Calendar need.

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What shows where

  • A contact — threads with their address, and meetings they are invited to.
  • A company — everything from its website’s domain, plus everyone on file there. Set the website and the whole company matches, not only the people you have added.
  • An application — the company’s domain plus the people attached to that application. The card sits under the timeline: the timeline is what you logged, the card is what happened.
  • A resume — the mail behind every application it went out with, in the evidence panel’s “Sent to” tab.
  • The pipeline calendar — meetings with anyone on the pipeline appear alongside your follow-ups and tasks, and list_schedule returns them the same way.
Open a thread on any of those and it expands in place; Open in Gmail takes you to the real thing.

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What to say

  • “Where am I with the Acme application? Read the thread, don’t guess.” — list_correspondence, then get_email_thread.
  • “Did any rejections come in this week?” — search_email.
  • “What interviews do I have next week?” — search_calendar, or list_schedule for the whole week including follow-ups.
  • “Go through my inbox and bring the pipeline up to date.” — the inbox_review workflow: it reads every open application’s mail, tells you what moved, and proposes the log_activity and move_application_stage calls for you to approve one by one. It never writes without a yes.